PATTERSON TOWN BOARD MEETING

PATTERSON TOWN HALL

1142 ROUTE 311

PATTERSON, NY 12563

May 13, 2009

MINUTES

PRESENT: MICHAEL GRIFFIN, SUPERVISOR

JOSEPH CAPASSO, COUNCILMAN

ERNEST KASSAY, COUNCILMAN

GINNY NACERINO, COUNCILWOMAN

EDMOND O’CONNOR, DEPUTY SUPERVISOR

ANTOINETTE KOPECK, TOWN CLERK

TIMOTHY CURTISS, TOWN COUNSEL

Salute to the Flag and Roll Call.

Supervisor Griffin called the Patterson Town Board meeting to order at 7:30 p.m. with 16 in attendance.

REPORTS

Mr. Griffin made a motion to file the reports as read.

Code Compliance- March 9 – May 1, 2009

Code Enforcement – April

Dog Control Officer – April

E.C.I.- March - April

Putnam Lake Fire Dept.-None

Patterson Fire Dept.-None

SUPERVISOR REPORT – February - March

Mr. Kassay made a motion to table the Supervisor’s Reports until the next meeting.

Seconded by Mr. Capasso. All In Favor: Aye. Carried.

MINUTES

Mr. Kassay made a motion to approve the following minutes:

Town Board Meeting Minutes – April 22, 2009

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

AUDIT OF BILLS

Mrs. Nacerino made a motion to approve the following bills chargeable to 2009:

General Fund $56,927.43, Highway Fund Item 1 – General Repairs $14,317.63, Highway Fund Item 3 – Machinery $44,353.70, Highway Fund Item 4 – Miscellaneous $3,000.63, Highway Fund – Employee Benefits $1,218.75, Putnam Lake Fire District $389.50, Waste Water Treatment Plant $15,108.83, Putnam Lake Light District $1,611.00, Patterson Light District $2,198.01, Patterson Refuse District #2 $24,554.53, Patterson Park District $5,843.89, Alpine Water District $1,050.00, Dorset Hollow Water District $2,268.73, Fox Run Water District $3,232.30, Trust & Agency $2,407.56, Grand Total Abstract $178,482.49.

Seconded by Mr. O’Connor. Roll Call Vote: Mr. Capasso; yes, Mr. Kassay; yes, Mrs. Nacerino; abstain, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: 4 to 1.

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CHRISTIAN YOUTH GROUP REQUEST - BEAUTIFICATION

Mrs. Nacerino stated tonight I would like to welcome the Christian Youth Group of Patterson, Ashley Burdick, and Irene Wood who lead the group. Each year this group comes before us and they have been instrumental in providing a beautiful street scape for us with planting flowers in the pots on Route 311. Once again this year they are requesting an allocation of $500.00 to purchase soil and flowers needed to fill the barrels.

Mrs. Nacerino made a motion to provide them with $500.00 to help with this purchase.

Seconded by Mr. Kassay. All In Favor: Aye. Carried.

Mrs. Nacerino stated thank you for all your hard work, it really looks beautiful.

Mr. Kassay stated it looks beautiful.

EDMOND O’CONNOR

NYSHIP ELIGIBILITY CHANGE

Mr. O’Connor stated it has been requested by some people that we should look into the possibility of adopting a State Law that passed making domestic partnership available for medical benefits under the State Health Insurance Plan. We won’t be voting on this tonight, but I would like people to start thinking about it. The only jurisdiction that I could find that actually does allow a Town to cover domestic partners under the New York State Insurance Plan is New York City. Very few jurisdictions have adopted this. I can’t find any around here. The County doesn’t know about these things. The Towns nearby said they have not adopted it.

MILITARY SHOW RECAP

Mr. O’Connor stated we had our annual military show on Saturday, April 25, 2009 at the Recreation Center. We got a letter from the people involved and they stated it has been their most successful show to date. They are very pleased and they say the success can be traced to the fine work done by the staff at the Recreation Center. They thanked Paul Fava, Pat Maurer, Maya Torres and Laura Marchese and all the others. The kitchen concession with Sue Brown, Paul Fava, Laura, and Maya took in $1,176.00, which is not an insignificant sum of money. Pat was in charge of the door, which took in $1,040.00. Catherine Haughney sold fifty-fifty tickets and we netted another $243.00 on that. $2,459.00 was the total on this one show.

MEAL ALLOWANCE POLICY

Mr. O’Connor stated we do not have a universal policy regarding meal reimbursement for those who go to conferences offsite. Mr. Griffin thinks it is time for us to discuss as to whether we wish to come up with a policy that would be uniform for meal reimbursement.

Mr. Capasso stated I think we should come up with a lump sum.

Mr. O’Connor stated so do I.

Mr. Griffin stated we should have a breakfast, lunch and dinner dollar amount. $10.00 or $15.00 for breakfast, $20.00 for lunch and $30.00 for dinner. We had one individual who went to a conference and came back with a $55.00 dinner. Is there anything we would care to include like phone bills or entertainment if you are staying overnight. Exclusions would be no alcohol. Do you want me to draft the policy up for the next meeting.

Mr. Capasso stated yes.

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Mr. Griffin stated ok, is everyone fine with $15.00 for breakfast, $20.00 for dinner and $30.00 for dinner or do you want to lighten it up a bit.

Mr. O’Connor stated I would lighten up breakfast a little. I haven’t spent $15.00 for breakfast in a long time.

Mr. Kassay stated if you were in Manhattan you would and what about the tip.

Mrs. Nacerino stated the best way for housekeeping for auditing practices is to have receipts.

Mr. Griffin stated you are definitely going to have to have receipts.

Mrs. Nacerino stated you should be reimbursed the dollar amount per the receipt.

Mr. Griffin stated with a cap. $65.00 per day, I think that is reasonable.

Mr. Bruce Major stated rather than just guessing, why don’t you check with other governmental agencies and they may already have some standards. I believe the County probably has a standard. I could probably get a dinner cheaper in Manhattan than in Newburgh.

Mr. Shawn Rogan stated the County has a policy that sets a limit. I think it is $8.00 for breakfast, $12.00 for lunch and $15.00 for dinner or maybe a little more for dinner. It depends on whether or not you have a receipt. No receipt they pay you a less amount. If you have a receipt, they will pay up to a certain amount. You can find that out through the Personnel Department. They don’t pay tax. It is a simple system.

Mr. Kassay stated I wonder when they instituted that policy.

Mr. Rogan stated they have changed the amounts over the years.

Mr. Kassay stated where are you going to go to have dinner for $15.00.

Mr. Griffin stated I will look into this.

LEGISLATOR TAMAGNA – “MARKING YOUR OLD HOUSE”

Mr. O’Connor stated they are coming up with an exciting new program called “Marking Your Old House.” They are looking for Putnam residents who have old buildings. If your house is approved, the homeowner can purchase a brass plaque to place on your house showing that you have a historical house. They would list you on the Putnam County historic registry. We have a map in the reception area downstairs dating back to1846. Residents can look up their house and see if it is listed on that map. That is a good place to start your research.

PERFORMANCE BOND GREEN CHIMNEYS

Mr. O’Connor introduced Resolution for Establishment of a Performance Bond

for the Green Chimneys Site Plan:

R-0509-01

WHEREAS, Green Chimneys School own a parcel of land at 400 Doansburg Road identified as Tax Map No. 36.-3-19, and

WHEREAS, the Planning Board of Town of Patterson has received an Application for site plan approval from Green Chimneys School in order to construct various improvements on the lot, as shown on a set of drawings for the Application entitled

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Green Chimneys Amended Site Plan dated April 15, 2008 and last revised December 16, 2008; and

WHEREAS, a motion was made and carried by the Patterson Planning Board at its May 7, 2009 meeting recommending that the Town Board of the Town of Patterson find that the cost of a bond, sufficient to cover restoration of the site should the developer fail to complete the site improvements, is determined to be in the amount of $26,000.00, with an inspection fee of $11,100.00, and

WHEREAS, the Town Board of the Town of Patterson wishes to follow the recommendation made by the Patterson Planning Board;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby establishes the amount of the performance bond sufficient to cover sufficient to cover restoration of the site should the developer fail to complete the site improvements proposed for the Green Chimneys School Amended Site Plan pursuant to the Town Code of the Town of Patterson as $26,000.00, with an inspection fee of $11,100.00, and

BE IT FURTHER RESOLVED that the Town Board of the Town of Patterson rescinds the resolution adopted on January 28, 2009 establishing a performance bond in the amount of $222,000.00, and

BE IT FURTHER RESOLVED, that the bond posted for the project be subject to prior approval by the Town Attorneys, CURTISS & LEIBELL P.C., as to sufficiency and form.

Seconded by Mr. Kassay. All In Favor: Aye. Carried.

PERFORMANCE BOND BARJAC REALTY

Mr. O’Connor introduced the following Resolution for Establishment of a Performance Bond for the Barjac Realty Corp. Site Plan:

R-0509-02

WHEREAS, Barjac Realty Corp. own a parcel of land at 1084 Route 311 identified as Tax Map No.3.-1-74, and

WHEREAS, the Planning Board of Town of Patterson has received an Application for site plan approval from Barjac Realty Corp. in order to construct various improvements on the lot, as shown on a set of drawings entitled Barjac Site Plan prepared by Insite Engineering, Surveying & Landscape Architecture, P.C., dated January 22, 2008, and last revised on October 21, 2008 ; and

WHEREAS, a motion was made and carried by the Patterson Planning Board at its May 7, 2009 meeting recommending that the Town Board of the Town of Patterson find that the cost of a bond, sufficient to cover restoration of the site should the developer fail to complete the site improvements, is determined to be in the amount of $42,000.00, with an inspection fee of $19,000.00, and

WHEREAS, the Town Board of the Town of Patterson wishes to follow the recommendation made by the Patterson Planning Board;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby establishes the amount of the performance bond sufficient to cover restoration of the site should the developer fail to complete the site improvements for the Barjac Realty Site Plan, pursuant to the Town Code of the Town of Patterson as $42,000.00, with an inspection fee of $19,000.00, and

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BE IT FURTHER RESOLVED, that the bond posted for the project be subject to prior approval by the Town Attorneys, CURTISS & LEIBELL, P.C., as to sufficiency and form.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

TRAFFIC SAFETY BOARD

Mr. O’Connor stated we have two applicants interested in being appointed to the Traffic Safety Board. Both are outstanding people, personally and experience wise. We have to decide how we would like to go about interviewing. Do we want to conduct the interviews or have the Chairman of the Putnam County Safety Board or do we want to ask Mr. Bodor the outgoing Representative. Both would know the needs of the Traffic Safety Board.

Mrs. Nacerino stated I would be inclined to have John Bodor make that recommendation. I think he would be the best person to do so.

Mr. O’Connor stated how long to you think we should wait before we start the interviews.

Mrs. Nacerino stated usually a posting is up for about ten days. It’s been around for a while now. We could close the posting at the end of this week and then move forward.

Mr. O’Connor made a motion to close the posting notification period on Friday, May 15, 2009 for the Traffic Safety Board and with their permission submit their applications to Mr. Bodor for his review and opinion.

Mr. Griffin stated we only make a recommendation to the Traffic Safety Board. They interview the individuals and make a recommendation to the Physical Services Committee who makes a recommendation to the full legislature who then appoints or doesn’t appoint. I spoke with John Bodor today and he said we may not be limited to one individual. We may be able to put both as representatives.

Mr. O’Connor stated I hope that is the way it turns out. Both resumes are excellent.

JOSEPH CAPASSO

WORK SESSION MEETING - DISCUSSION

Mr. Capasso stated I would like to introduce a Work Session into our Town Board meetings. I would like to get some feedback from the residents and the Town Board.

Mr. Griffin stated how would you like to structure that.

Mr. Capasso stated that is what I am asking. How would you like to structure this. I spoke with Mr. Curtiss today and he gave me some ideas.

Mr. Curtiss stated the Town of Kent and the Town of Southeast has a Workshop policy. Kent has one Workshop and one meeting per month. Their rules state if it hasn’t gone through the Workshop, it usually doesn’t go on the Town Board meeting agenda unless it is an emergency. One meeting is very short at the beginning of the month where they audit the bills and do a couple of minuscule things and then they have the Workshop. The second meeting of the month they do all their business in terms of passing everything that was discussed at the Workshop. They allow public participation at the Workshop. There is no television camera and there are no minutes, but the public is invited to participate on any agenda item they are discussing.

Mr. Griffin stated how can you have a public meeting and no minutes.

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Mr. Curtiss stated at a Workshop you can. It is freedom of opinion. You can always adopt to have them.

Mr. O’Connor stated when you say no minutes, does that include no tape.

Mr. Curtiss stated yes. Originally, they did tape them and then they stopped. They have gone back and forth. I spoke to Will Stephens about it and they have a similar format. They have two Workshops and one meeting per month. They allow public participation at the Workshops. They don’t keep minutes but there are some tape recordings made and if they are going to take some action, they keep track of that.

Mr. Capasso stated we could adopt our own policy.

Mr. Curtiss stated yes.

Mr. O’Connor stated I like the idea of a Workshop.

Mr. Curtiss stated what they do in the Town of Kent is they have a very short meeting at the beginning of the Work Session to audit the bills and accept reports and if you have an emergency item, that is where it would go.

Mr. Capasso stated I would like the Board to think about this.

Mr. Curtiss stated do you want me to make a draft of generic policies of what the other Town’s do and then you can mark it up and give me your comments.

Mrs. Nacerino stated I like the way Kent does it. I think the Workshop is an effective tool for effective communication and collaboration. I think we sorely need that in the Town of Patterson. Second, it doesn’t stifle the public from expressing their opinions. I think that works out well for them and I think that would work out well for the Town of Patterson.

Mr. Griffin stated I don’t see any significant difference other than we can move items and make motions. We have zero agenda restrictions now. There is nothing that can’t be brought before the Board. There is no cut off of discussion or debate. If you wanted to talk about NYSHIP eligibility changes, you could do that for as long as you wish. To me you are going to call it something different, but it is going to be the same type of thing. Anything that is deemed timely is going to get put on and anything that isn’t is going to be put off. I don’t see where we would be doing anything different. I would be very much opposed to not doing minutes because years and year’s later issues come up that we have discussed and if we don’t have minutes we have nothing to reference back to. Some of those things turn into litigation. As far as not taping them, we seem to have been very well received by the public. They seem to like having the opportunity to view the meetings.

Mr. Kassay stated I think I would like to see what Mr. Curtiss could do regarding research of other Town’s. Maybe we can fine-tune it to address each person’s issue. Work Sessions are beneficial to a certain degree. It’s nice to have the public involved where they can give recognition on something. I’m told there are Town’s where the public is not allowed to speak.

Mr. Griffin stated let me offer one other suggestion. I did several memos for tonight’s meeting for information purposes. Now that we are doing the agenda on Fridays, if anyone has any questions what-so-ever on any of the items on the agenda, or want more information, let me know and I can get you the information. I can do memos on anything you feel you may need more information on. That is one of the things day-to-day operations include.

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Mr. Kassay stated that is another great suggestion. I would still like to see what other municipalities do and how they set up their Work Sessions.

Mr. O’Connor stated I have seen other Town’s who have been taping it for years that really needed a Work Session.

Mr. Griffin stated when Mr. Kassay and I were up for re-election in 1993, one of the things we said we were going to do is eliminate the Work Session. The prior Board would not allow any public input at the Work Session. The only time you were allowed to speak was a Public Hearings. We said we were going to put a stop to that and the public will have the opportunity to speak at every meeting. If we make a motion and a second, we will take input from the audience before we vote. I don’t think you are going to get any more open than that.

Mrs. Nacerino stated we can conclude that yes we would want minutes and yes we would want to recognize the public. What we are missing is communication and collaboration. The memos that Mr. Griffin did issue this week were very beneficial to us to understand and give us a heads up to prepare us to what is on the agenda. That hasn’t occurred in the past and it wasn’t only you. We each have a responsibility to bring forth our agenda items and there might not be the time or resources to let other Board members know. I think we are all looking for that effective tool to be able to clearly articulate and collaborate with each other.

Mr. Capasso stated I am just trying to clear up the miscommunication here.

Mr. Kassay stated whatever is brought up at the Work Session you have two weeks to look into it before you vote on it.

MICHAEL GRIFFIN

ANNUAL POST-CLOSURE EMP PROPOSAL

Mr. Griffin introduced the following Resolution for Acceptance of Proposal of

Sterling Environmental Engineering, P.C. to Perform the 2009 Environmental Monitoring Program for the Town Landfill:

R-0509-03

WHEREAS, STERLING ENVIRONMENTAL ENGINEERING, P.C. has submitted the attached estimate of the cost to perform the annual Environmental Monitoring Program (EMP) in accordance with the Post-Closure Monitoring and Maintenance Manual (PCMMM) for the Town of Patterson Landfill; and

WHEREAS, STERLING ENVIRONMENTAL ENGINEERING, P.C. has estimated that the cost for the required monitoring at the Landfill for the year 2009 will be $6,350.00; and

WHEREAS, the Town Board of the Town of Patterson wishes to accept the estimated budget submitted by STERLING ENVIRONMENTAL ENGINEERING, P.C.;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby accepts the estimated budget of STERLING ENVIRONMENTAL ENGINEERING, P.C. to perform the annual monitoring for the year 2009 in accordance with the Post-Closure Monitoring and Maintenance Manual for the Town of Patterson Landfill in the amount of $6,350.00, and

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this resolution.

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Seconded by Mr. O’Connor. Roll Call Vote: Mr. Capasso; yes, Mr. Kassay; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

SDG SOFTWARE LICENSING AND HOSTING AGREEMENT RENEWAL

Mr. Griffin stated $1,200.00 is the total amount of the annual contract agreement regarding the Software Licensing and Hosting Plan for the Town of Patterson’s Image.

Mr. Griffin introduced the following Resolution for Acceptance of Agreement with Systems Development Group, Inc.

R-0509-04

WHEREAS, Systems Development Group, Inc. has submitted the attached Agreement regarding the Software Licensing and Hosting Plan for the Town of Patterson’s Image Mate Online, which is to be entered into between Systems Development Group, Inc. and the Town of Patterson; and

WHEREAS, the Town Board of the Town of Patterson wishes to enter into the Agreement with Systems Development Group, Inc.;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby approves the Agreement regarding the Software Licensing and Hosting Plan for the Town of Patterson’s Image Mate Online;

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute the attached Agreement with Systems Development Group, Inc. and all other documents necessary to give effect to this resolution.

Seconded by Mrs. Nacerino. Roll Call Vote: Mr. Capasso; yes, Mr. Kassay; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

NYS EFC REIMBURSEMENT - WWTP

Mr. Griffin stated we received a check from New York State and Environmental Facilities Corporation for $1,039,000.00, which is the next to final payment for the sewer plant. Thank you Mr. Williams for all your efforts for getting the O & M Agreement. This is good news.

FOIL REQUEST - DVD

Mr. Griffin stated we have had a couple of people requesting a copy of the DVD of the Town Board meetings. We are entitled to collect compensation reimbursement for that. Paul who does our videotaping gave us a proposal for $15.00 per copy. What does the Board want to do. I checked around and there are Town’s that charge up to $25.00.

Mr. Kassay stated the Town Clerk’s office will have to handle that. Maybe it should be $20.00 to cover their time.

Mr. Capasso stated Mrs. Kopeck, Town Clerk what do you think. I don’t think we should be burning them, they should burn them, and we should sell them.

Mr. Kassay stated I agree. I think it should be $20.00.

Mrs. Kopeck stated $20.00 is fine.

Mr. Griffin made a motion that anyone requesting copies of the DVD of the Town Board meeting will be charged a fee of $20.00 and we will add that to our fee schedule.

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Seconded by Mr. Kassay. All In Favor: Aye. Carried.

CAMPBELL REQUEST

Mr. Griffin stated we have a letter from Roydell H. Campbell requesting a waiver of fees for certificate of occupancy and building permit fees. The fees were imposed by the building department as a result of my using a wood burning stove in my home. I only used the wood stove because it was less expensive than burning oil. The reason for the waiver request is because I was laid off from my job. The loss of income has forced me to prioritize my bills. I cannot afford the $250.00 to $275.00 that is required to pay. I, like a lot of other people do not have any savings and New York State Unemployment Insurance is not enough to pay all of my bills.

Mr. O’Connor stated unfortunately I don’t see how we can give waivers based on that.

Mr. Curtiss stated it would have to be difficult to filter who is truly needy. We have done it for charitable not-for-profit organizations. That is the only way I have seen it go through.

Mrs. Nacerino stated could we give them an extension.

Mr. Curtiss stated yes.

Mr. Kassay stated if they can’t pay the $250.00 or $275.00 all at once, could they pay it off in installments.

Mr. Curtiss stated I don’t know if Cheryl would like to do it that way. I think if you extend the time, it would work out better.

Mr. Griffin stated we will send him a letter stating we will grant him an extension.

PATTERSON 22 LIONS CLUB REQUEST

Mr. Griffin stated we have a request from the Patterson Lions Club. They have reserved a room and the kitchen at the Recreation Center for Sunday, June 21, 2009 between 7:00 a.m. and 1:00 p.m. for a pancake breakfast. All proceeds received from this fundraiser will go to support the community programs such as senior citizens, little league etc. They are requesting that the Town Board waive all fees associated with using the Recreation Center since they are a non-profit organization and will allow the Lions Club to donate more money to these worthy programs.

Mr. O’Connor stated I am in favor of waiving the fee.

Mrs. Nacerino stated this complies with our fee waiver policy and we have traditionally waived the fees for the Lions Club in the past. I am in favor of waiving this again this year.

Mr. Griffin made a motion to waive the fee for the Patterson Lions Club for a pancake breakfast on June 21, 2009.

Seconded by Mrs. Nacerino. All In Favor: Aye.

EMPIRE ZONE – DISCUSSION/RESOLUTION

Mr. Griffin stated on Friday, May 1, 2009 Mr. Rich Williams, Town Planner and I have met with Bert Houseworth the Empire Coordinator for Putnam County. We discussed a variety of sites that might be appropriate for Empire Zone in New York. The way they used to work is you would pay one hundred percent tax and then submit that bill to the State and the State would reimburse you so there was no loss to the Town. Unfortunately,

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because of the economic situation the State has reduced the reimbursement to seventy-five percent. The other change in the program is that anything that get’s adopted into the program has to be shovel ready by June 1, 2010. Currently we don’t have any projects in front of the Planning Board for that area. The likelihood of any project getting through the process and being shovel ready by June 2010 is zero. What we came up with is a consideration of the Hamlet. Mr. Williams has done some maps.

Mr. Capasso stated I didn’t get a map. I just found out about this today.

Mrs. Nacerino stated I don’t have copies of that either.

Mr. Capasso stated this is something I’m interested in. I have this in my properties in Mt. Vernon. I think we should do it. It’s a good thing.

Mr. Griffin stated this is a timely issue. In our meetings with Mr. Houseworth, he stated they are closing the window as of June 1, 2009. In my memo, I stated; time is critical at this point and the Board will need to move very quickly if we have any interest in offering this benefit to prospective buyers. In this particular case, they are talking about Benefield’s building. It is currently up for sale. We are looking to bank whatever opportunities are possible to a potential buyer to encourage something with economic incentives. We could get a better project than we otherwise could. I asked the Town Planner to set up the mapping, which he has done. He also typed up a resolution, The Establishment of an Empire Zone for the Town of Patterson, which are two things we would have to do tonight. We wouldn’t have the time if we waited until the next meeting, which is on May 27^th. It would only give us three days and we wouldn’t make the deadline. If the Board wishes to consider pursuing an Empire Zone in the Hamlet area based on the map and information provided we would have to do it tonight.

Mr. Kassay stated it also says that if there was a project that would employ more than twenty people, you could locate that business anywhere in the Town. It wouldn’t have to be in the designated area that is on that map. That could be very beneficial. I would be in favor of this.

Mr. Capasso stated are we allowed to put the Town property and the firehouse in there.

Mr. Griffin stated yes. This includes all non-residential properties in the Hamlet. Front Street all the way down to the Lumber Street lot, Town Hall, the new Courthouse area, current and old firehouse, Tractor Supply all the businesses on the corner of Route 311 and 22 and extends north of King Kone.

Mrs. Nacerino stated it would be beneficial to the Town. I think we should move along with this.

Mr. Capasso stated he spoke with Kevin Bailey over a year ago. He told me that was the area that best fits it. I thought we could get something down in Putnam Lake.

Mr. Curtiss stated did he say there were properties in Putnam Lake that would qualify.

Mr. Capasso stated the main road by the monument.

Mr. Griffin stated these aren’t only for existing businesses. They are also for new businesses and construction.

Mr. Williams stated if the Board would like, we could define the area starting at the old automotive place, coming down that main strip, going up to the garden center, which is the commercial corner. I could prepare the maps tomorrow. If you want to take the existing resolution for the Hamlet, modify it tonight, do two resolutions, and reference that second map I will create.

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Mr. Capasso stated I don’t want to exclude Putnam Lake. That is part of our Town too.

Mrs. Nacerino stated he is saying “in addition to.”

Mr. Kassay stated what about Fairfield Drive going toward the Connecticut line.

Mr. Williams stated do you want me to take the line all the way up there.

Mr. Kassay stated yes, that is a commercial area.

Mr. Williams stated the properties that front Haviland Drive and Fairfield Drive.

Mr. Kassay stated yes.

Mr. Williams stated so tonight we will do two separate resolutions.

Mr. Griffin introduced the following Resolution for Establishment of an Empire Zone for the Town of Patterson-Hamlet:

R-0509-05

WHEREAS, Article 18-B of the General Municipal Law provides for the creation of Empire Zones within the State of New York, and

WHEREAS, such designation is intended to stimulate private investment, private business development and job creation by offering special incentives and assistance that will promote the development of new businesses and the expansion of existing businesses.

WHEREAS, the Town Board of the Town of Patterson finds that it is in the best interests of the Town to establish an Empire Zone within the Town of Patterson, and

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby authorizes Burt Houseworth, Empire Zone Coordinator for Putnam County, to submit on behalf of the Town of Patterson, to the Putnam County Legislature and all other necessary agencies an application to establish an Empire Zone within the Town of Patterson in accordance with the boundaries indicated on a map prepared by the Town Planner which includes those parcels listed on Schedule “A” attached hereto, and

BE IT FURTHER RESOLVED, that the Supervisor of the Town of Patterson is hereby authorized to execute any documents necessary for submission or creation of an Empire Zone as heretofore described.

Seconded by Mr. Kassay. Roll Call Vote: Mr. Capasso; yes, Mr. Kassay; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

_{PATTERSON EMPIRE ZONE}

Mr. Griffin introduced the following Resolution for Establishment of an Empire Zone for the Town of Patterson - Putnam Lake:

R-0509-06

WHEREAS, Article 18-B of the General Municipal Law provides for the creation of Empire Zones within the State of New York, and

WHEREAS, such designation is intended to stimulate private investment, private business development and job creation by offering special incentives and assistance that will promote the development of new businesses and the expansion of existing businesses.

WHEREAS, the Town Board of the Town of Patterson finds that it is in the best interests

of the Town to establish an Empire Zone within the Town of Patterson, and

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby authorizes Burt Houseworth, Empire Zone Coordinator for Putnam County, to submit on behalf of the Town of Patterson, to the Putnam County Legislature and all

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other necessary agencies an application to establish an Empire Zone within the Town of Patterson in accordance with the boundaries indicated on a map prepared by the Town Planner which includes those parcels listed on Schedule “B” attached hereto, and

BE IT FURTHER RESOLVED, that the Supervisor of the Town of Patterson is hereby authorized to execute any documents necessary for submission or creation of an Empire Zone as heretofore described.

SCHEDULE B - EMPIRE ZONE PROPERTIES

TOTAL ACRES

Seconded by Mr. Kassay. Roll Call Vote: Mr. Capasso; yes, Mr. Kassay; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

AURORA PROPERTY RESOLUTION

Mr. Griffin stated several meetings ago we had an offering for dedication of a property from the Aurora family. The Town Planner reviewed the property and he felt it would

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have some value for environmental purposes. The Board agreed that we should proceed with the acceptance.

Mr. Griffin introduced the following Resolution for Acceptance of Donation of Property from Joseph and Rose Aurora to the Town of Patterson:

R-0509-07

WHEREAS, the Town of Patterson has received an offer from Salvatore Aurora to donate certain real property known as Lot Nos. 3123, 3124, 3125 and 3126 located at 21 Garland Road in the Town of Patterson and designated as Tax Map No. 25.41-1-28; and

WHEREAS, the subject property is owned by Rose Aurora, individually and as the surviving tenant by the entirety of Joseph Aurora, deceased, by deed dated June 4, 1979 and recorded with the Clerk of the County of Putnam in Liber 761 Page 397; and

WHEREAS, Salvatore Aurora is the legal representative of Rose Aurora and is duly authorized to execute any and all documents necessary to effectuate the donation of the subject property to the Town of Patterson; and

WHEREAS, the Town of Patterson wishes to accept the donation of the subject property; and

NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Patterson hereby authorizes Curtiss & Leibell, P.C., Town Attorneys, to prepare any and all documents necessary to effectuate the donation of the real property known as Lot Nos. 3123, 3124, 3125 and 3126 located at 21 Garland Road in the Town of Patterson and designated as Tax Map No. 25.41-1-28; and

BE IT FURTHER RESOLVED that the Town Board hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this resolution.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

ED CENTOFANTE-RECIPIENT OF THE 2009 WOODMAN AWARD

Mr. Griffin stated Ed Centofante is a Patterson resident and a long standing member of the Patterson Fire Department and Fire Police. He is an amazing fellow. He served in World War II in the Navy. He served in both the Atlantic and the Pacific. He left the

service and has lived in Patterson for many years. This year Ed was the recipient of the Woodman Award for Fire/Police. The Volunteer Fire/Police Association of the State of New York awards it. It is given to an outstanding Fire/Police Officer. We are all proud of Ed’s long overdue recognition of his contributions to our department. Ed could not be with us this evening, so if you are watching thank you for your service to the Town.

SET PUBLIC HEARING – MS4 ANNUAL REPORT

Mr. Griffin stated the MS4 Annual Report must be sent to the New York State DEC by June 10, 2009.

Mr. Griffin made a motion that we set the Public Hearing for May 27, 2009 at 7:30 p.m.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

ENGINEER TRANSITION – DISCUSSION

Mr. Griffin stated Mr. William’s, Mr. Rogan, Mr. O’Connor and myself met with two representatives with Maser Engineering on Friday, May 1, 2009. A variety of topics was discussed. The Town Planner developed a list of current projects in the various stages of

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planning and projects currently under construction. One of the topics that were covered was duties and responsibilities. There was a schedule produced, review and coordination schedule. That was also given to Maser. We received a response from Maser as to who should be taking over what projects. The Board should review that. I would recommend that all the projects that Maser Construction is going to be taken over based on the recommendation of the Chairman of the Planning Board and the Town Planner that they should start reviewing as of the 19^th.

Mr. Curtiss stated the Planning Board has a Workshop before their regular meeting, so they should be on board and ready to go at the Workshop, so they can discuss everything and move on to the meeting. I think the meeting is on June 4^th 2009.

Mr. Griffin stated there was a response from Maser on that. I do have a very serious problem with one of the aspects of their response. Currently the Town Planner’s duties are very specific and what our current Town Engineers are doing is very specific. They said they wanted to take over all aspects of the planning review process. I have a serious problem with that. If I were a suspicious individual, I would say their motivation is one of two things. One would be they want to max out their billable hours. The whole point of this exercise was to save money and reduce costs. If they take over all aspects, then the next question would be, “what do we need the Town Planner for.” We tried to get rid of him through the front door, but that wasn’t the public’s opinion. Now, it seems like Maser is trying to push him out the back door. We are working with an engineer that has very limited experience in municipal engineering working with the Town.

Mr. Capasso stated I don’t think that is true. I don’t want to get into an argument.

Mr. Griffin stated we will not, we will debate. Joe Dopico has zero experience in acting as a Municipal Engineer. The other individual, Andy has done some and he pinch hits for Haverstraw. They have no working knowledge of the Town, which is a concern to me. We have zero experience working with them. I had ask Maser do be here. They assured us they would have representatives here and at the last minute, I received an email from them that they had scheduling conflicts and they couldn’t be here. My recommendation for the Board right now is that we follow the current schedule of review and coordination

that has been provided. I think we should stick with that until we can get Maser here and give us an explanation for why they want to do what they want to do and get a clear

understanding as a Board on why we would want to cut our Town Planner out of the process and take away any possible checks and balances that currently exists.

Mr. O’Connor stated I was at that meeting and I came away from it believing that they

were on board with the way we are doing things now. I was very surprised to read this that they want to take on so much more. The fact that they couldn’t send someone tonight is a little troubling because they assured us that they would.

Mr. Shawn Rogan stated everyone agreed to setting up objective criteria to say certain projects are at a certain point. Everyone was in agreement on those. I didn’t have any conversation specifically with anyone from Maser after that meeting last Friday, but this document states they want to be involved. It doesn’t say take over. I would make sure I clarify that. I think Stantec was involved in all of these aspects. Involved doesn’t mean do all the work. Personally, for Maser to be representing the Town, I would want them to be involved and in the loop on everything we are doing. They should be so they can assist us. I think the key word here is involved. I would want to clarify that. I wouldn’t be in favor of the Board making a decision based on this memo.

Mr. Griffin stated the only reason why I flagged this as a concern is that in our discussions with them we made it very clear that they would receive all the submitted materials. Nothing would be excluded and they wouldn’t be getting the short and long form EAF’s. They wouldn’t be getting the conceptual project information and site walk memos. The Board’s concern has been the costs to the Town and the cost to the applicant. This to me is going in the wrong direction. When we talked to them we told

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them these materials would be provided, but they would not be asked to specifically provide our review. The way I follow this is that they want to do things from start to finish. I wish they were here tonight, because I would like some clarification. My recommendation is that we continue to follow the review and coordination schedule as it currently stands until we can get clarification from Maser.

Mr. Rogan stated that would also be my recommendation.

Mr. Griffin stated I believe they also need to start the review process as of May 19, 2009, if they are going to be up to speed for June 1, 2009.

Mr. Rogan stated yes, that piece is critical for June 4, 2009.

Mrs. Nacerino stated we are all basing this on pure assumption. Until we do have clarification from them, then we can make an informative decision. We can’t make an informative decision based on assumptions that they want to back door Mr. Williams. I doubt that is the case. We need to effectively communicate and collaborate with them.

Mr. O’Connor stated I would give them a more benign motivation then that, but I don’t understand why they didn’t say it then. We didn’t say we were going to hide anything from them.

Mr. Curtiss stated Mr. Rogan made a good point. The word involved means they are reviewing it not necessarily…….

Mr. Rogan stated I think from a conservation standpoint for costs, we want to know specifically. They should be up to speed on every part of the project. If they say they are going to charge the Town because they reviewed something when Mr. Williams and the Board already reviewed that is not going to work. The engineers have a clear distinctive role and Mr. Williams has a distinctive role. This Board as well as the Planning Board is looking at defining those roles clearly so there is no miscommunication and there is a collaborative effort. At the end of the day everyone is happy we are serving the residents of this Town in an appropriate manner.

Mr. Griffin stated my opinion is we should stick to the current policy that is in place relative to the coordination and review schedule so we don’t get into “he said, she said.” We should stick to the current policy in place, get them on board for the 19^th to review the projects and hopefully have a representative here on the 27^th so that we can get some clarification on this.

Mr. Rogan stated the positives of that meeting were Mr. Williams was going to take them around and show them the Town. They are not from the area. They have done a little work on their own and getting familiar with the roadways and what some of the projects are. They were very interested in having a first hand tour of the Town.

Mr. Capasso stated Andrew is very familiar with the Town.

Mr. Rogan stated familiar but they wanted to know specifically. They were very surprised with the spreadsheet Mr. Williams prepared about the projects at how much

commercial and subdivision projects were out there. They didn’t expect that we had that much going on. That was interesting.

Mr. Capasso stated I looked at these and most are a dead issue right now.

Mr. Rogan stated not for any result of the Town or Planning Board. It is the economy.

Mr. Capasso stated yes, I agree. I don’t see much going on except Tractor Supply.

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Mr. Griffin made a motion to have Maser Engineering start professional plan review as of May 19, 2009.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

Mr. Williams, Town Planner stated I’m not sure why there needs to be a clarification. I think that job responsibility speaks for itself. Unless the Board is going to consider changing that, I’m not sure why it needs to be clarified. More to the issue at hand, we laid out a table as far as what projects Stantec is going to stay with mostly for a limited time through the construction season. I want to make sure the Board is ok with that table and we are good to go with that.

Mr. Capasso stated I think those two companies should get together to work it out.

Mr. Williams stated I disagree with that. I think the Town Board should decide. You decided you wanted to try another engineer. You should be deciding what is in the best interest of the Town.

Mr. Capasso stated I have reviewed it.

Mr. Williams stated the active construction projects would stay with Stantec.

Mr. Capasso stated you have Joe Farese down here for a seven lot, single family. Is that moving along.

Mr. Williams stated no, he is doing a house here, a house there. Nobody is doing inspections.

Mr. Capasso stated you have it staying with Stantec.

Mr. Williams stated let me explain. All those projects that are better than seventy-five percent complete would stay with Stantec through this construction season.

Mr. Curtiss stated the memo states October 31, after that they are completely done.

Mr. Williams stated we have to wait a period to make any adjustments and when everyone starts back up in the spring, Maser will have everything.

Mrs. Nacerino stated I believe Maser was very much in favor of keeping Stantec on projects that are basically almost near completion. I don’t think they objected to that.

Mr. Williams stated no they didn’t. I am just making sure the Board is ok with it.

Mr. Griffin stated the only project that came up for debate was the Reilly project. I would like to see Stantec remain through the completion of Patterson Crossing planning. Not the design just the planning. We are at ninety percent completed. Maser should take it over at the construction phase.

Town Board members continued to discuss open projects regarding the engineers.

BUDGET TRANSFER

Mr. Griffin made a motion to approve the Town Comptroller’s request for Budget Transfer adjustment No. 70 for 2008, No. 11 for 2009, and No. 12 for 2009.

Seconded by Mr. Kassay. All In Favor: Aye.

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ERNEST KASSAY

TIME OFF REQUESTS

Mr. Kassay made a motion to approve time off requests dated April 24, 28, May 4, 7, and 8, 2009.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

RESOLUTION TO AWARD PORTABLE TOILET

Mr. Kassay introduced the following Resolution for Acceptance of Proposal for Portable Toilet Rental:

R-0509-08

WHEREAS, the Town Board of the Town of Patterson has duly advertised for bids for the rental and servicing of three portable toilets (2 handicap and 1 standard) to be placed within the Town of Patterson;

WHEREAS, A-John Inc. has submitted the attached proposal for the rental and servicing of the portable toilets in the amount of $405.00 per month as follows:

1 handicap toilet (including service of 1 time per week) $ 97.50

1 handicap toilet (including service 2 times per week) 162.50

1 standard toilet (including service 2 times per week) 145.00

WHEREAS, the Town Board of the Town of Patterson wishes to accept the proposal submitted by A-John Inc.;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby accepts the proposal of A-John Inc. for the monthly rental of 2 handicap toilets and 1 standard toilet, including servicing, in the amount of $405.00 per month; and

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this resolution.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

H. TED BAUMANN PARK

Mr. Kassay stated on May 6, 2009 Playground Medic inspected H. Ted Baumann Park and I was present. An official report will be arriving shortly. Two tot swings, two belt swings, chains, and hooks have to be replaced. The chain neck climber has to be replaced, spring rocker bolt is broken in the footing for the motorcycle. Twelve “S” hooks over the rings for climbing purposes are all rusted. The mirror bubble is pushed in. The balls are gone for the Tic Tac Toe panel. The safety surface has to be replaced. Colonial Town Landscaping will take care of the weeds, the gazebo, unilock wall, and rocks that are thrown about. I will contact them to clean this all up the way it should be. I asked Mr. Fava for his assistance on the gazebo. The gazebo is fourteen years old so we have to check it out to make sure it is safe so no one gets hurt. There are four bar-b-ques there and they are all rusted. When we go look at them you can assess the situation.

Mr. Griffin stated the County Prisoner’s can assist with that. Give Sue Brown a copy of that list, I will get a hold of Jimmy to see when they can make some time for them to work on this.

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Mr. Kassay stated Duke Fence put up the fence on Rutland Drive. The concrete where it meets the metal all rotted away. I will call them and take care of that. One of the pipes that support’s the fencing up on top of the park became dislodged, I will tell them about that also. Apparently over the winter some animals used the sandboxes as a litter box. I think the sandboxes need to be removed for safety and health reasons. I will ask the Highway Department to assist me in that task. I will be there to supervise everything. We also talked about the boards along the walkway. I’ll speak to Charlie Williams, Highway Superintendent about that also. When we had the gazebo constructed, we put railroad ties around it to plant shrubs. They have disintegrated. They have to be removed and I don’t think they should be replaced. The termites have eaten the doors on the shed. I will talk with Paul Fava regarding that.

GINNY NACERINO

PARK ADVISORY BOARD REQUESTS & DISCUSSION

Mrs. Nacerino made a motion to hire the following lifeguards in compliance with the 2009 budget:

Supervising Lifeguards

Cara Rothacker

Andrew McNulty

Samantha Clune

Lifeguards

McIan Campbell

Morgan Chichester

Michael McNulty

Alethea Schepperly

Anna Eisenstein

Thomas P. Jennings

New Lifeguards at $10.00 per hour

Kim McCardle

Daniel Malinowski

Seconded by Mr. Kassay. All In Favor: Aye. Carried.

Mrs. Nacerino asked Mr. Taylor if he had any issues to discuss.

Mr. Taylor stated I would like to address the Board with a concern that has developed in the Hamlet, which is affecting the park property. There seems to be a group of young men and women who are roaming around the Hamlet. At this point, I would just consider them nuisances. They have broken into the lifeguard’s office over the winter, trashed it, and stole the telephone. They have done some other things at this point that have been annoying. They are breaking things, throwing logs in the pond, coming in with bicycles when they are not supposed to. I just wanted the Board to know that. I have been in contact with Sheriff Smith and plan to contact the under Sheriff, Peter Conrary. Sheriff Smith has increased the patrols at the park to try to establish some kind of control.

Mr. Capasso stated where do we stand with the lease.

Mr. Curtiss stated I spoke with Mr. Taylor today. He told me he had something from you. My personal opinion is that I would like to get a copy of the lease and present it to

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the Park Board, which is June 3, 2009. We will review and I will ask them to make comments to the Town Board on the lease.

RECREATION REQUESTS

Mrs. Nacerino stated we have a request from Mr. Raymond Blanar, Recreation Director regarding bereavement leave:

I am writing to request the Town Board to approve my bereavement leave hours for Monday, April 27 (8 hours), Tuesday, April 28 (8 hours), and Wednesday, April 29 (4 hours). My fiancée’s grandmother passed away Friday, April 24, and all of the services were held the following week. The Town policy allots twenty-four hours for bereavement for immediate family that is local and I only used twenty hours. Jeannine and I have been engaged for over a year and a half and are getting married at the end of July. While I understand that her grandmother is not immediate family yet by marriage, I consider her whole family as immediate as my own. I respectfully request the Town Board to grant me the twenty hours of bereavement based on the circumstances. Thank you very much in advance for your time and understanding in this matter.

Mrs. Nacerino stated while I personally understand how you feel about this family and that they will be your in-laws very shortly, in accordance with our Personnel Policy, that relationship is not included.

Mrs. Nacerino made a motion to deny that request, because we must stay in compliance with our Personnel Policy and such provisions could not be granted due to the fact that they are spelled out in black and white. I don’t know how the other Board members feel.

Seconded by Mr. Kassay.

Mr. Capasso stated I agree with Mrs. Nacerino.

Mrs. Nacerino stated it is very specific. We must adhere to our own policies. If we start deviating from the “almost” and the “maybes” and different scenarios, then we are not doing our jobs. We need to stick to the policies that we adopt. I apologize and know that is hurting you in some way, but we really can’t navigate it away from the policies that we incorporate.

Mr. Kassay stated I concur with Mrs. Nacerino and Mr. Capasso. I apologize for any inconvenience this may cause you, but we have to stick to the policy.

All In Favor: Aye. Carried.

Mrs. Nacerino stated the next request is for a title change.

I would like to request a change in the position/title of Part-Time Non-Competitive Clerk to Part-Time Clerk with Competitive Status. The position is currently held by Susan Macagnone who has now scored 100% on the Clerk Civil Service Test issued by Putnam County Personnel. My intention in requesting this change is for Susan to continue her employment with the Town of Patterson in this competitive position. Thank you in advance for your time and understanding in this matter.

Mrs. Nacerino stated a few weeks ago Sue was appointed as a Part-Time Clerk in a Non-Competitive decision. In the interim, she did take the test and scored 100% on the test, which is very commendable. She has worked for the Recreation Center since January 2005 and we have worked very hard to ensure that the Town is in compliance with Putnam County Civil Service rules and regulations. We now have an Account Clerk, Assessor’s Clerk, Recreation Director, Office Manager and a Code Compliance Officer all in place and all scoring within the top three of these competitive tests. Putting this position in the competitive class would be another step in the right direction.

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Mrs. Nacerino made a motion to authorize the Supervisor’s office to request the proper paperwork and competitive list from Putnam County Personnel for a Classified Part-Time Clerk position at the Recreation Department.

Seconded by Mr. Kassay. All In Favor: Aye. Carried.

Mr. Griffin stated I spoke with County Personnel and you have to do a MS222. We don’t have that position currently on the books for the Town of Patterson for the Recreation Center. As far as the County is concerned, the position that Mrs. Nacerino was just talking about does not exist for the Town. We have to create the position and then get the competitive list and then decide what to do. In the meantime, they have to classify the position, you have to tell them what you do, and they will review the MS222. They will come back and let us know if they consider that a clerk position. When it is classified, we can create the position and then appointment to the position. You can pick up the paperwork in my office.

Mrs. Nacerino stated Mr. Blanar is requesting to attend a mandatory Board of Health Conference to run a summer camp. Could you just elaborate on that a little bit.

Mr. Blanar, Recreation Director stated RTE is Responding to Emergencies. It is mandatory for all camps to have at least one certified RTE person on site within the staff. I already have the lifeguards covered and I’m just adding the RTE to my agenda.

Mr. Griffin stated are you going to be at the camp all the time.

Mr. Blanar stated I will be there all day, everyday.

Mr. Kassay stated isn’t there going to be a counselor or a senior counselor that could be qualified to do this. If you are going to be at the camp all day, how are you going to address any other issues that will occur at the Recreation Center.

Mr. Blanar stated the RTE is pertaining specifically to the camp. In order to run camps, you have to have an RTE on site.

Mr. Kassay stated why does it have to be you.

Mr. Blanar stated because I’m the only one that will be there all day, everyday. In order to follow the Civil Service Law, my Assistant Director’s will have to alternate. I will be the only Director on site as well as going to all the off camp trips. One day I may have Veronica going to one camp and the next day I will have Christina going as an Assistant Director.

Mr. Kassay stated I know that Mr. Capasso and Mrs. Nacerino are the liaison for the Recreation Center. Have you had an opportunity to speak to them about this.

Mr. Blanar stated we had the Board of Health come in on Monday. This is one of the mandatory positions you have to have on site as well as a WSI, Water Safety Instructor, which I already have and just have to renew.

Mr. Griffin stated you could hire one individual to do this and consider it seasonal like we do with the lifeguards.

Mr. Blanar stated I would like to do that in the future to alleviate myself from doing it.

I would feel more comfortable if I was there. It would be fifty to fifty-five hours a week, but it comes with the title. It would make me feel a lot better to handle whatever it is. I think the RTE is good for several years.

Mr. O’Connor stated if you were not available or were out sick, does that mean the camp would have to be cancelled for that day.

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Mr. Blanar stated I’m not sure, I would have to look into that. We also have an on call EMT and Valerie who has experience working at camps. If I wasn’t there, the next step is to call the EMT.

Mr. Griffin stated I think the RTE is someone who has to be on call, which doesn’t necessarily mean on the premise.

Mr. Shawn Rogan, Putnam County Health Department stated an RTE is required when a camp has activities that includes (inaudible). It doesn’t only have to be one person. The more the better. It is a three-year certification. I would recommend Mr. Blanar get this. He is someone who will be with the Recreation Center and it will be a cost savings to the Town in the future. Everything else he stated is on-point. Personally, I think it should be more than one person. If you have an EMT on call, which could potentially replace Ray when he is not in. EMT is a higher level of first aid training than RTE. RTE has to be on premise.

Mr. Blanar stated if I am not there does the EMT qualify as the RTE.

Mr. Rogan stated they are more than qualified. If you have an EMT there all the time you wouldn’t need Ray to be an RTE because you would have someone at a higher level.

Mr. O’Connor stated one of the two would have to be there.

Mr. Major stated if it is only a couple of hundred dollars, I think there should be more than one person trained. God for bid he steps away and something happens. It would be wise to have more than one. You don’t want a lawsuit.

Mrs. Nacerino stated I was just about to introduce that with my motion.

Mrs. Nacerino made a motion to approve the mandatory Department of Health Certified RTE Course for Raymond Blanar for a sum of $363.60.

Seconded by Mr. Kassay.

Mrs. Nacerino stated I would also like to request that since this conference is being held June 20, 24 and 25, if you have an alternate staff member that you would like to go with you, bring that to my attention at the May 27, 2009 meeting.

Mr. Blanar stated ok.

Mrs. Nacerino stated we are approving Raymond tonight and if he brings forth a name we will approve that person at the May 27 Town Board meeting.

All In Favor. Carried.

Mrs. Nacerino stated the last memo is from Paul Fava in reference to the air conditioning.

The air conditioning unit that supplies the cooling for the community room has malfunctioned again. Hudson Mechanical, our service provider, pressure tested the system and found three leaks in the condensing unit. The leaks were repaired and the unit was charged with nitrogen for another pressure test and left dormant for several days. The pressure test held with no loss of nitrogen gas. The air conditioning system is ready to be filled with R22 refrigerant. However, due to the past controversy as to the amount of R22 refrigerant the system requires, I instructed Hudson not to fill the system. I am respectfully requesting representative of the Town Board to be on location when the system is being recharged with the new R22 refrigerant.

Mrs. Nacerino made a motion to volunteer Mr. Capasso to be the Town Board member to accompany Mr. Fava when Hudson Mechanical arrives.

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Seconded by Mr. Kassay. All In Favor: Aye. Carried.

INVOICE POLICY - DISCUSSION

Mrs. Nacerino stated I would like to get the Board’s input and Mr. Curtiss as well, to formulate an invoice policy to help and ensure invoices are paid in a timely fashion. We recently received some invoices dated as far back as 2007 and I believe we need some guidelines that will ensure invoices are paid within the fiscal year. One suggestion from the Comptroller was to have monthly statements attached to the vouchers, which would be another measure of checks and balances. Does the Board have any input or suggestions that we could implement and try to draft something up that will ensure that we don’t have lingering invoices.

Mr. Kassay stated I think it is a good idea that we try to put a time frame on submitting invoices. I’ve seen statements that go from thirty days to ninety days. If you don’t submit it within ninety days, then you don’t get paid.

Mrs. Nacerino stated I think we are obligated to pay. Certainly if you just moved into the Town of Patterson and you are a taxpayer, you are not going to want your taxpayers used to pay bills that are two or three years old. There needs to be some guidelines.

Mr. Griffin stated I think the monthly statement is a good idea. Some of those bills from the engineer were progress payments however; they didn’t provide any documentation of progress. We contacted the engineers and they told us they were still working on it and they would be supply us with a completed report. The statement would give us a good idea of what hasn’t been paid and then we can get some clarification as to why it hasn’t been paid. I think the statements are a very good idea.

Mrs. Nacerino stated Mr. Curtiss if you have any suggestions or guidelines that you could provide us with, I think that would be beneficial to the Town.

FASHION SHOW RECAP

Mrs. Nacerino stated on May 1, 2009 we had our Third Annual Fashion Show and Wellness Expo for Phenomenal Women. This year has been the most successful thus far having over one hundred and twenty people in attendance. A special thanks to Ray Blanar, Tracey Buckley, Paul Fava, and especially Christina Rizzo for all their hard work. Also, to all the models and Junior Recreation Board, this is certainly one of the most successful in-house events that the Recreation provides. Events like this, the senior

luncheon, and Patterson Day are not meant to turn a profit on the backs of the taxpayer’s, but rather to provide quality of life program to draw our community together and to enhance our life here in Patterson. This year’s honoree was Patricia Haar, Library Director. I received a letter from her today and I would like to read that into the record:

Dear Ginny,

Thank you very much for the wonderful recognition you gave me at the Fashion Show and Women’s Wellness Expo. I was very appreciative of your warm words of introduction and the bouquet of flowers, which was and still is so beautiful. I appreciate the opportunity to speak about our families experience dealing with multiple sclerosis. There are many Patterson families coping with this illness and hope that the funds raised will benefit them and other families in Putnam County. Our table and guests enjoyed the food and shopping, the fashion and the models, especially the children. I know how much it takes to put on an event like this together and wanted you to know that we enjoyed the evening. Thank you for hosting this special women’s event for the ladies of Patterson. Please extend my thanks to everyone at the Recreation Center and the Patterson Junior Recreation Board. Sincerely, Patti Haar.

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Mrs. Nacerino stated a donation will be made to the Multiple Sclerosis Society through our Trusting Agency Account. This was a very enjoyable evening.

Mr. O’Connor stated it was great.

Mr. Blanar stated I was very excited on how the event went. The outcome was great. The feedback I received around Town a couple of days after was excellent. I enjoyed doing it and I would be happy to do it again.

Mr. Griffin stated if anyone is interested, the MS Walk is this Sunday. It starts at 9:00 a.m. at the Carmel Fire House and Team Patterson, which is headed up by my wife, will be making a donation in excess of $500.00. If anyone would like to donate money or join Team Patterson, please feel free to call me or show up. Mr. Curtiss’ law firm made a very substantial donation. Thank you Tim.

OTHER BUSINESS

Mr. O’Connor stated they wish to extend the Putnam County Septic Repair Program. The County Executive vetoed it. This is something that has been a thorn in my side from the day it started. The City and the County entered an agreement back in 1997 at which time the County received $30,000,000.00 to protect water quality supply in Putnam County. The County took most of the money and bought property with it, which was not in the agreement. They took the other part of the money and used it for a septic repair program. They directed it specifically to protect the reservoirs of the City of New York. My prime concern is the people of Putnam County and they seemed to have forgotten that entirely. We have sixteen days to file an objection. I believe we should file an objection stating that we do not think this is an appropriate way to use the money.

Mr. O’Connor made a motion for support for the Supervisor who has written a very nice letter to have that letter put into final form and sent to the County.

Seconded by Mr. Kassay.

Mr. Griffin stated has everyone had a chance to look at the letter. Are there any changes you care to recommend at this time.

Mr. Kassay stated no. It is loud and clear.

Mr. Griffin stated I will send that certified mail and fax it over first thing tomorrow morning.

Mr. Griffin stated we received a memo on May 6, 2009 from our Director of Codes Enforcement in response to full-time. My question to you Mr. Curtiss was is this an Executive Session privileged item. I don’t want to discuss this until I receive some input from the Board. Since I didn’t get an answer, I didn’t put it on my agenda. I am going to need some feedback from the Board. I had a follow-up conversation with Mr. Lamberti and I will circulate a memo to the Board.

Mrs. Nacerino stated I thought there would be an Executive Session this evening to discuss this matter. I have my concerns and I will call you tomorrow with my thoughts.

Mr. Curtiss stated it is in Executive Session.

Mr. Kassay stated could we call this an emergency.

Mr. Griffin stated you could add it to your agenda if you choose to.

Mr. Curtiss stated you might want time to reflect and give your thoughts to the Supervisor.

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Mr. Kassay stated that Putnam County clean up day for Household Hazardous Waste/Town Electronic Day is Saturday, May 16, 2009. Pre-registration is required between 9:00 a.m. to 1:00 p.m. There are pamphlets downstairs.

Mrs. Nacerino stated my “Green Tip” for this evening: Use vegetable based cleaning products instead of harsh chemical cleansers. This includes dishwasher detergent. If each US family replaced just one twenty-eight ounce bottle of petroleum based dish detergent with a vegetable-based product, we could save eighty-two thousand barrels of oil.

PUBLIC RECOGNITION

Mr. Bruce Major stated I have a question for Town Counsel. What are the requirements relative to responses for FOIL requests.

Mr. Curtiss stated I believe you are supposed to get a letter back within ten days that they are processing or letting you know what they are doing with your request. Then they have to update you on that response.

Mr. Major stated is there any time frame for actually producing documents.

Mr. Curtiss stated in a reasonable time but it is supposed to be within a thirty-day window, unless the document is really extensive.

Mr. Major stated I would like to get together with you after the meeting. I provided you with some follow-ups, I haven’t seen anything, and we are substantially past forty-five days on a lot of them.

Mr. Curtiss stated sure.

Mr. Major stated Mr. Kassay, I too was astounded at the last meeting. I’m sure you had a chance to review the minutes. I asked Antoinette Kopeck, Town Clerk, to provide the minutes for the Organizational Meeting of January 5, 2009.

Mr. Kassay stated I can clarify that you were correct, but I was also correct. Item No. 5 is where I made the motion to table the engineer and then when you went to 6B that is when I did what you had said. It was as if you only told half the story and I wanted to get the whole story in.

Mr. Major stated later on in the meeting you quoted from the minutes, “we had our Attorney prepare the bid documents” and “we went by the legalities, your bid was incomplete and had deficiencies, the bid was to be adhered to one-hundred percent” and “the letter of the law, dot every “I” and cross every “T”. It made me think about when I was a kid growing up; there was really only two people in my life that were able to say “do as I say and not as I do” and that was my parents. It seems this Board as it relates to the RFP proposal for Town Engineer, you didn’t do the things you said you were going to do. Clearly, you did everything on a bid document for lawn mower services of $20,000.00. When it came to hiring a Town Engineer and we may have a very good engineer, I don’t know time will tell, but you didn’t do any of the things you said you were going to do. You didn’t have the Town Attorney look at it. In the document itself, it required you to evaluate the engineer by certain criteria and certain percentages. It doesn’t appear you did that. All I am asking is what explanation do we have for not requiring you to do the same thing that we the bidders may have to do.

Mr. Kassay stated the only way I could attempt to answer your question is that when we put something out to bid it goes to the Town Attorney’s office. I’m sure that they would instruct us to do whatever it may be. If there was an oversight on anyone’s part, then that would need to be rectified and adhered to. Mr. Griffin and I have been doing RFP’s and sealed bids for the last sixteen years and there has never been a problem with them

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coming from the Town Attorney. I’m not quite sure how to answer your question other than have the Town Attorney look into it further. If there was something that fell between the cracks, then that is what we need to address further. Again, this would be the first time in sixteen years that this has occurred.

Mr. Major stated you will agree that although this Board wanted the Town Attorney to review the document, that it was never reviewed prior to going out to bid.

Mr. Kassay stated I don’t know that to be a fact, so I am not at liberty to say yes or no.

Mr. Major stated I had a conversation with the Town Attorney and he did say he did not get a chance to review it until the 17^th because he was out of Town prior to it being put out to bid.

Mr. Kassay stated if that is what the Town Attorney explained to you, this is the first that I am hearing about that.

Mr. Major stated Mr. Capasso I hope you had an opportunity to listen to the tape.

Mr. Capasso stated yes I did, you were right.

Mr. Major stated just so you know I took the liberty of calling up Folchetti and Kellard. On a side note, I was kind of surprised that when I spoke to the principles at Kellard that they were not invited for the interview and they never received an explanation as to why they weren’t invited. They sounded disappointed. They put in a lot of time and expense to put a bid in and they never heard anything from the Town.

Mr. Capasso stated they were the highest bidder and we didn’t think we were going to entertain that. That came out of the Supervisor’s office.

Mr. Griffin stated the other reason they weren’t invited was that they notified the Town that they were non-engineer of record on a project in the Town. The proposal was very specific that you could not play both sides of the fence. If they weren’t informed then that would reflect on me. They sent us a letter putting us on notice that they were in fact going to be the engineer of record for what was Burdick Farms, which is an automatic disqualifier. As a professional engineering firm, I would assume they just realized that.

Mr. Major stated it seems that they didn’t

Mr. Griffin stated I am sorry if I hurt their feelings. The RFP was very specific. It said very clearly and unequivocally that you could not be working on any projects in the Town of Patterson to be considered for the Town of Patterson engineer. They put us on notice. If they would like a formal notification from me, I would be more than happy to send them it. I can’t imagine why they wouldn’t realize it unless one side of the firm isn’t talking to the other side.

Mr. Capasso stated I think they picked up Burdick Farm after this.

Mr. Griffin stated Mr. Capasso is right, they were the highest bid.

Mr. Major stated now that the Town Board has heard there are time constraints for documents to be turned over, I would hope that the members of the Town Board who have some FOIL’s I have submitted that they would expedite on getting them back to me.

Mr. Robert Odell stated are you going to have summer hours this year where you close an hour early.

Mr. Griffin stated correct.

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Mr. Odell stated how are you going to do that.

Mr. Griffin stated we met with the Town Employee’s and the Town Attorney and discussed what the employee’s wanted. They decided they wanted to continue to have the summer hours the way they were.

Mr. Curtiss stated it is compensatory time. It is allocated as vacation time, one hour per day for the forty hours. The Comptroller stated you can’t give them a gift of time. The time has to be allocated. If you have a policy, you have to allocate it as either compensatory time or vacation time.

Mr. Odell stated so you are not giving them anything.

Mr. Curtiss stated right.

Mr. Odell stated that is fine. Regarding the engineer. There has been a lot of talk the last couple of weeks about this. Has anyone figured out based on 2008 figures how much money we are going to save with these new people.

Mr. Griffin stated I’m not sure. We are not sure what personnel are going to be serving in what capacity from Maser relative to the Professional Plan Review. We did get a list from them, but I am having a problem matching that up to their fee schedule. The job titles don’t match their fee schedules. We are seeking clarification on that. One engineer might take an hour to review and another might be able to do it in twenty minutes.

Mr. Odell stated during the transition there will be two firms involved. One person is going to be paying one amount and some other outfit is going to be paying a lesser amount.

Mr. Griffin stated again, there are certain things that can’t be avoided in terms of transition. It’s going to be what it’s going to be. What we are doing is we are going to make every attempt to have no overlapping bills. The projects Maser is reviewing Stanec will no longer be looking at or billing for and vice versa.

Mr. Shawn Rogan stated the Christian Youth Group that is for the beautification for the Town, is the $500.00 just for their supplies.

Mrs. Nacerino stated for the soil and to put flowers in the barrels.

Mr. Rogan stated given the conversation that the Town Board had about the meal allowances earlier, I was wondering if the Town Board would consider approving a $75.00 or $100.00 amount to sponsor a pizza party at the Recreation Center for these children. Something to thank them because they do a wonderful job.

Mrs. Nacerino stated they do a wonderful job and that is a great suggestion.

Mr. Rich Williams stated I understand that my salary as reported in the Journal News is $8,000.00 to $9,000.00 more than I am actually making. That is not my correct salary. What I actually make is substantially lower then quoted.

Mr. Griffin stated don’t believe everything you read in the paper.

Mr. Blanar stated I have a letter that I drafted up and I will give Sue Brown a copy. This is regarding Sue Brown. I wanted to say that the recent growth and the success of the Town of Patterson Recreation Center is a reflection of the ever-increasing dedication and enthusiasm of our volunteers. We could not allow the 2009 Military Show held on April 25, 2009 to come to a close without recognizing our outstanding volunteers’ efforts. Not only do you volunteer for the Senior Luncheon every month, but you took it upon yourself to volunteer for the Military Show. You served food, assisted patrons, and

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helped out wherever you could for the entire day. The 2009 Military Show was a resounding success by all accounts, but we couldn’t have done it without you. The guests, the vendors, and most of all we the Recreation Center appreciate your gift of time, energy, and enthusiasm. We would like to take this heartfelt thank you and we look forward to working with you again soon. Thank you very much.

M. Capasso stated did anyone notice the Christmas tree was moved.

Town Board members stated yes we did.

ADJOURNMENT

There being no further business, Mr. O’Connor made a motion to adjourn the meeting at 10:15 p.m.

Seconded by Mr. Kassay. All In Favor: Aye. Carried.

Respectfully submitted,

___________________________________

ANTOINETTE KOPECK, TOWN CLERK